DRC Testing Information for Faculty
The DRC will be available to provide virtual test proctoring for courses this Spring 2021 (in addition to proctoring for "in-person" courses). However, the DRC encourages instructors to continue to proctor their own students whenever feasible. To use DRC test proctoring services, we ask that instructors complete the following Alternate Testing Agreement (using the link below), as early as possible. For "in-person" courses, we would appreciate receiving your exam at least 48 hours (or earlier) before the exam start time, when possible.
Virtual Courses & Testing Accommodations
Virtual course testing accommodations are primarily provided by faculty. Testing time can be extended in Canvas. If faculty have any concerns about providing student testing accommodations, they would contact the student’s Access Specialist for support (e.g., DRC-provided scribes or assistive technology). Access Specialists’ contact information can be found on each student's "Faculty Letter" (emailed communication from the student), or by contacting the DRC front desk: 805-756-1395 or email@example.com.
Note: Proactive planning is key for student access! Instructors should work with the student and each student’s Access Specialist to make a proactive plan for unforeseen testing events (e.g., extended time incorrect or not showing; internet connectivity issues).
"In-Person" Courses & Testing Accommodations
For students who cannot be accommodated in class, instructors would provide the DRC with test proctoring information via our online Alternative Testing Agreement, and provide us with the exam by 2 PM the day before the test date. Common testing accommodations include: additional time, an environment with limited distractions, adapted computers, scribe, and read-aloud software.
For "In-Person" Courses & Testing Accommodations, go straight to your Faculty Portal for Student Accommodations
Faculty Priorities (if needing the DRC to proctor your exam)
#1 – Complete the Alternative Testing Agreement
- If a student is eligible for testing accommodations, their instructor will receive an email containing a list of the student's requested accommodations and a link to the Alternative Testing Agreement. (NOTE: If you haven't received an email, please check your SPAM folder.)
- The Alternative Testing Agreement is an online form containing 8 questions for faculty. Your detailed answers to these questions will instruct DRC Testing Services on how you want us to approve and administer exams on your behalf.
- Faculty can fill out the Alternative Testing Agreement via the email link or by logging in to the Faculty Portal for Student Accommodations.
- It's important that faculty complete the Alternative Testing Agreement as soon as possible so the DRC Testing team can process and approve the student's exam request. Please know that the student’s exam appointment with the DRC Testing Center cannot be confirmed without completion of the Alternative Testing Agreement by faculty.
- Only one Alternative Testing Agreement needs to be filled out for each lecture section of a course (it will automatically be applied to all DRC students in that section).
- If you need to copy the agreement from one course section to another, you can do so via the Faculty Portal. (NOTE: If you use the Copy feature in the portal, please make sure you adjust exam times and dates for each section.)
#2 – Provide Exam to DRC Testing Services
Faculty can provide their exams to DRC Testing Services in any one of the following ways:
- Preferred option: Upload exam via the Faculty Portal or the link included in the reminder email. When possible, try to upload at least two business days prior to the exam date. NOTE: If you are unable to upload the exam, please email it to firstname.lastname@example.org (uploading is more efficient and provides an immediate confirmation to the instructor). Upload size is 4 MB per file and you can upload multiple files. Uploaded exams are only printed by professional staff.
- Bring the exam to the DRC Testing office two business days prior to the exam, or earlier, when possible. For drop-offs after 5 PM any other day, you can use our drop box. It’s located across the street from our building at the intersection of Cuesta Avenue and South Perimeter. It’s a white mailbox, near the stop sign. Pick up times are 7:30 AM and 2:30 PM.
- Give the exam to the student at the beginning of class, in a sealed envelope, to bring to the DRC. NOTE: Professors are responsible for notifying students when and where to pick up the exam. Some instructors choose this option because they prefer that students start the exam with the rest of the class to provide instructions, clarify questions, etc.
How to Extend Testing Time on Virtual Exams
Faculty Portal for Student Accommodations (how to use/training resources)
The Faculty Portal for Student Accommodations is a "one-stop shop" that allows faculty to do the following:
- Submit, edit, and copy an Alternative Testing Agreement
- See a list of exam requests scheduled by students
- See the status of an exam request (if it was approved by DRC Testing Services or not)
- Securely upload exams
To learn more about how to use the Faculty Portal, check out the following tutorials:
DRC Testing Services (Contact Info & Hours of Operation)
Testing - Frequently Asked Questions
For additional information regarding test accommodations, please visit Testing Accommodations FAQ